Privacy Policy
This privacy policy sets out how Operational Accounting Systems Limited (o-a-sys) collects, uses and stores personal information.
Operational Accounting Systems Limited is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
We may change this policy from time to time by updating this page. You should check this page periodically ensure that you are happy with any changes. This policy was last updated on 30th March 2021.
What information do we collect
We collect, store and use personal information when you visit our website, request information on our products or services and to manage your account. We will also collect, store and use information if you participate in our events, complete customer surveys and provide feedback on our products and services. We do not collect any personal data from you that we do not need. Data we may collect, but is not limited to, is as follows: -
What we do with the information we gather
We require this information in order to understand your needs and provide you with a better service, but in particular for managing your account, processing any orders and the provision of professional services. In processing any orders we may need to send your information to our suppliers as necessary and required in order to complete your order for products and services. We may also use your personal information for the following reasons:
We may use information collected from our website to; personalise any repeat visits to our website and track visitor behaviour.
Marketing
We would like to send you information about products and services of ours and other companies which may be of interest to you. If you have consented to receive marketing, you may opt out at any time. You have a right at any time to stop us from contacting you for marketing purposes.
You may choose to restrict the collection or use of your personal information in the following ways:
Disclosing personal information
We may disclose your personal information to any of our employees or suppliers insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:
Except as provided in this policy, we will not provide your personal information to third parties.
Retaining personal information
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
Notwithstanding the other provisions of this Section we will retain documents (including electronic documents) containing personal data:
Security of personal information
We are committed to ensuring that your information is secure. In order to prevent the loss, misuse or alteration of your information we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
We will store all the personal information you provide on our secure (password- and firewall-protected) systems.
You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies using our taskbar on the bottom of the o-a-sys website. You can also modify your web browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Accessing and correcting your personal information
You may request details of personal information which we hold about you. If you would like a copy of some or all of the information held on you please either write to us at Suite 37 Kent Space, Letraset Building, Wotton Road, Ashford, TN23 6LN or you can send an email to [email protected]
If you believe that any information we hold on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address, and we will promptly update or remove any information found to be incorrect.
Your rights:
Third parties
We have no control over, and are not responsible for, the privacy policies and practices of third parties.
Operational Accounting Systems Limited is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
We may change this policy from time to time by updating this page. You should check this page periodically ensure that you are happy with any changes. This policy was last updated on 30th March 2021.
What information do we collect
We collect, store and use personal information when you visit our website, request information on our products or services and to manage your account. We will also collect, store and use information if you participate in our events, complete customer surveys and provide feedback on our products and services. We do not collect any personal data from you that we do not need. Data we may collect, but is not limited to, is as follows: -
- Name and job title
- Company name
- Contact information including email address
- Demographic information such as company postcode, preferences and interests
What we do with the information we gather
We require this information in order to understand your needs and provide you with a better service, but in particular for managing your account, processing any orders and the provision of professional services. In processing any orders we may need to send your information to our suppliers as necessary and required in order to complete your order for products and services. We may also use your personal information for the following reasons:
- if you consent, to send you marketing information and promotional emails for products, services or events we think may be of interest to you
- to send you non-marketing communications and updates relating to your current products and/or services
- to send you our email newsletter, if you have requested it (you can inform us at any time if you no longer wish to receive this)
- to send statements, invoices, contract and payment reminders to you
- to deal with enquiries or complaints
- for internal record keeping
We may use information collected from our website to; personalise any repeat visits to our website and track visitor behaviour.
Marketing
We would like to send you information about products and services of ours and other companies which may be of interest to you. If you have consented to receive marketing, you may opt out at any time. You have a right at any time to stop us from contacting you for marketing purposes.
You may choose to restrict the collection or use of your personal information in the following ways:
- do not tick the box consenting to the receipt of marketing information on our website and your information will not be used for direct marketing purposes
- if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at [email protected]
Disclosing personal information
We may disclose your personal information to any of our employees or suppliers insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:
- to the extent that we are required to do so by law;
- in connection with any ongoing or prospective legal proceedings;
- in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
- to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
Except as provided in this policy, we will not provide your personal information to third parties.
Retaining personal information
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
Notwithstanding the other provisions of this Section we will retain documents (including electronic documents) containing personal data:
- to the extent that we are required to do so by law;
- if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
- in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
Security of personal information
We are committed to ensuring that your information is secure. In order to prevent the loss, misuse or alteration of your information we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
We will store all the personal information you provide on our secure (password- and firewall-protected) systems.
You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies using our taskbar on the bottom of the o-a-sys website. You can also modify your web browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Accessing and correcting your personal information
You may request details of personal information which we hold about you. If you would like a copy of some or all of the information held on you please either write to us at Suite 37 Kent Space, Letraset Building, Wotton Road, Ashford, TN23 6LN or you can send an email to [email protected]
If you believe that any information we hold on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address, and we will promptly update or remove any information found to be incorrect.
Your rights:
- You may instruct us to provide you with a copy of any personal information we hold about you without cost to you by completing a Subject Access Request. Provision of such information will be subject to the supply of appropriate evidence of your identity.
- We may withhold personal information that you request to the extent permitted by law.
- You may instruct us at any time not to process your personal information for marketing purposes.
- You have the right to object to us processing your Personal information
- You have the right to request erasure of your Personal information
- You have the right to request rectification or removal of Personally Identifiable Information we may hold that you think is inaccurate
- You have the right to be informed that we will be processing Personally Identifiable Information – this will be done via our Privacy Policy available on our website
- You have the right of data Portability – to request your Personal data from us in a machine readable format.
Third parties
We have no control over, and are not responsible for, the privacy policies and practices of third parties.
